CSIR Travel Grant Scheme Brochure
INFORMATION AND INSTRUCTIONS
1. ABOUT THE SCHEME
The Scheme is aimed at providing financial assistance to Young Indian Researchers (Ph.D. Students, Research Associates, resident Doctors, etc.) and Emeritus Scientists / other non-regular researchers for participation / presenting their research papers in international Scientific Events such as conferences/ Seminars/ Symposia/ Workshops/ Short-term School/ courses/ training programs. The scheme provides up to full reimbursement of the actual airfare from the airport (nearest to the place of work in India) to the venue of the Event and back.
i) Applicant should be an active Young Indian Researcher (Ph.D. Student, Research Associate,resident & Doctor, etc.) and Emeritus Scientist / other non-regular researcher engaged in research and development.
ii) Minimum educational qualification should be Post Graduate in Science or Bachelor degree in Engineering/Technology/ medicine or equivalent qualification from recognized university / institution.
iii) The Applicant should not have availed financial assistance for travel support from CSIR in the last 3 years.
iv) Applicant should have published paper(s) in refereed journals.
v) Applicant should have an accepted paper for presentation as a single or lead author or has received invitation to chair a session or as a Keynote Speaker at the event.
vi) Application form must reach CSIR-HRDG at least 2 months in advance but not more than 4 months in advance. Incomplete / Late application form may not be considered.
vii) Application must be signed by the candidate and by duly authorized signatories at the academic institution where the applicant is working. No application would be entertained without signature of the authorized signatories in the column provided.
viii) The candidate is expected to attend the entire conference / event.
In case the grant is sanctioned, the journey should be strictly performed by the shortest route in excursion/economy class by Air India. Tickets should be purchased directly from the booking counters/Website of Air India or through Government of India approved travel agents namely, M/s Balmer Lawrie & Company, M/s Ashok Travels & Tours and IRCTC. In case Air India does not operate a particular sector or tickets are not available on the date of journey, journey for that sector can be performed by Code share / partner airlines of Air India and a certificate from issuing agency reg non-operational sector of AI / non-availability of ticket by Air India on that day must be furnished. Please note that no deviation / exception will be permissible in this regard. GoI guidelines are available on https://doe.gov.in/sites/default/files/Guidlines_Air_Travel_19.07.2017.pdf
3. DOCUMENTS TO BE SUBMITTED (PRE-SANCTION STAGE)
i) Summary Sheet (Form-CSIR/TG/19/SUM)(PDF|WORD) and Application form (Form-CSIR/TG/19/MAIN)(PDF|WORD) placed at Annexure 1 and 2 respectively, complete in all respects and duly forwarded through proper channel,
ii) Letter of Acceptance / invitation from organizers,
iii) NOC / Permission from Institute (Place of work) for duration of stay abroad,
iv) Copy of Brochure/Announcement of the conference/Seminar/Symposia/Workshop, etc.,
v) Abstract of the paper accepted for presentation, with details & affiliations of all co-authors, if any,
vi) In case the applicant is not the lead author, a certificate from the lead author indicating the circumstances of deputing the applicant to present the paper,
vii) Memo / Estimate of air fare by economy/excursion class by shortest route from Air India / Government approved travel agent,
viii) A copy of letter regarding commitment from any other national or international agency for any financial assistance, full or partial for travel, registration, per diem etc, if any, and
ix) Certificate from the applicant that he/she has not availed travel support from CSIR in the last 3 years.
4. DECLARATION OF RESULTS AND ISSUE OF SANCTION LETTER
CSIR shall notify the result on its website (www.csirhrdg.res.in/results.htm) and also send the sanction letter to the selected candidates at the Communication address specified in the application form. CSIR HRDG shall not be responsible for delay / loss of the sanction letter. In the event, the candidate does not receive sanction letter within 10 days of declaration of results, s/he may write to tgsm[at]csirhrdg[dot]res[dot]in requesting for a copy of sanction letter. A copy of the sanction letter will be sent to the email ID specified by the candidate in his/her application form. No interim correspondence will be entertained and canvassing in any form would lead to disqualification of the applicant.
5. DOCUMENTS TO BE SUBMITTED - FOR REIMBURSEMENT (POST COMPLETION OF EVENT)
The sanctioned amount, subject to actual as per rules, will be reimbursed to institute’s account post completion of event, subject to receipt of following documents (ALL THE DOCUMENTS ( i to vi) TO BE SUBMITTED IN DUPLICATE – ORIGINAL plus one photocopy, all pages duly self-attested by the candidate)
i) Grant-in-Aid (Form-CSIR/TG/19/GA)(PDF|WORD) placed at Annexure 3.
ii) Tour report (Form-CSIR/TG/19/TR)(PDF|WORD) placed at Annexure 4.
iii) Ticket / e-ticket with boarding passes. Please note that the claim bill will be admitted for reimbursement only if air ticket is booked through Air-India/ government approved travel agents mentioned in Information and Instructions.
iv) A Certificate of participation at the scientific event from the organizers.
v) Copy of sanction / approval letter related to travel support received for the trip from other organization, if any.
vi) NEFT form (duly verified and attested) giving bank details of your organization - Name as per bank records, bank name, branch name and address, account no, nature of account, IFSC code and MICR Code (Form-CSIR/TG/19/NEFT)(PDF|WORD) placed at Annexure 5).
6. Submission of Claims
Travels claims should be submitted with complete documents within 2 months (60 days) from the completion of the event for which travel is undertaken. Any claim received beyond 2 months will be entertained only in exceptional cases subject to submission of reasons for delay, duly forwarded through Head of the Organization. In no case, the claim will be entertained after 4 months.
7. Intimation of Reimbursement
Reimbursement would be done at the earliest subject to availability of funds. The candidate will be informed by email details of UTR / Transaction ID, on successful transfer of fund to institute’s account.
8. Communication Details
All communication may be addressed to: In-charge, Symposia and Travel Grant Unit, CSIR Human Resource Development Group, Room 302, CSIR Complex, (Opposite Institute of Hotel Management), Library Avenue, Pusa, New Delhi – 110012, India Email: tgsm[at]csirhrdg[dot]res[dot]in Phone: 011-25841037