11. FORMS                                                                                                                                                                                                                          




1.1     The Council of Scientific & Industrial Research (CSIR) provides financial assistance to promote research work in the fields of Science & Technology, including Agriculture, Engineering and Medicine. The assistance is provided by way of grants to Professors/Experts in regular employment, in the universities, IITs, post-graduate institutions, recognised R&D laboratories both in public and private sectors. Research proposals of applied nature as well as those falling under basic sciences which attempt to solve specific problems being pursued by CSIR laboratories, or in newer and complementary fields, are considered for CSIR support. Priority is given to multi-disciplinary projects which involve inter-organisational co-operation (including that of CSIR laboratories) and to schemes which have relevance to research programmes of CSIR laboratories (Annexure-IV).


1.2      A time bound research proposal clear and specific in the objective(s) making use of or proposing a new idea and realistic and reasonable in the means needed to execute it has a good chance of receiving CSIR support. The CSIR provides essential financial inputs for viable research schemes so as to obtain definite advancements in specific fields and areas.


1.3     Research grants of CSIR are intended mainly to supplement the research facilities available with the sponsoring institutions. Funds provided are for one or more Junior Research Fellows (JRF), Senior Research Fellows (SRF) and Research Associates (RA), contingencies and equipment. Usually the amounts sanctioned for equipment are small. No graded posts are sanctioned nor are funds provided for other kinds of expenditure.


EMR schemes are not intended to support establishment (de novo) of specialized facilities, centres or divisions. These schemes are intended to supplement on-going R&D efforts in institutions/laboratories/departments, etc. where basic infrastructure exists.


 1.4     Depending on the magnitude and nature of research involved a research scheme may have more than one investigator and, in such a case, the first investigator shall be known as "Principal Investigator" (PI). In the event of a collaborative project involving two or more institutions, the consent of each such institution must be furnished with the proposal. Collaborative projects involving CSIR laboratories are encouraged.


1.5     The PIs may submit their proposals directly to the Head, Human Resource Development Group (HRDG) of CSIR.


1.6     CSIR has discipline-wise research committees to consider the research proposals falling in their respective fields and make recommendations to the Competent Authority of CSIR for financial assistance. The research committees usually meet twice a year and recommend grants for viable research schemes received for financial assistance and review the progress of ongoing schemes for their continuation.


1.7     The Directors of CSIR laboratories may invite applications for research grants in specific areas of interest to their respective laboratories. They will forward these to the CSIR HRD Group.


1.8     Schemes in which collaboration has been indicated between industries and CSIR laboratories or between universities and CSIR laboratories or among industries, universities and CSIR laboratories, will receive support on priority basis on the approval of DGSIR.


1.9     Sanctioned schemes are monitored and renewed each year by research committees based on the progress reports to be submitted by the investigators. These should be received by CSIR by Ist October every year. The PI may also be required to present the progress of research work before the Research Committee for midterm correction and appraisal. PI is expected to suitably acknowledge the support received from CSIR in each of the publications arising from the work done under the scheme. Schemes are liable to be terminated if the progress is not considered satisfactory by the concerned committee. On completion of the scheme, the PI is required to submit a Final Technical Report (FTR) in the prescribed proforma (Form-F).





2.1     Applications for research grants can be submitted at any time during the year. The research proposal should be submitted in the prescribed proformae (Form-C & Form-C1). The application should be forwarded, through the Head of the concerned institution duly certified that (i) the core facilities are available and will be provided to the investigator(s) to work on the proposed scheme, and (ii) the department/institute will discharge all its obligations, particularly in respect of management of the grants given. Ethical clearance where required should be enclosed with Form C. If equipment is to be purchased, quotations for the same must be enclosed with Form C.


PIs from private institutes are required to send relevant documents regarding the status of their institute. Recognition certificate from UGC/DST/DSIR or affiliation certificate stating that the affiliation of institute to the recognized university/institutes for at least next three years. In case of colleges, PG course in the proposed area of research should be operational at the time of submission of the project.


2.2     The research proposals on receipt in CSIR are sent to referees (from a panel drawn by  Human Resource Development Group HRDG, CSIR and CSIR laboratories in which work related/analogous to the proposal is in progress, for their evaluation. These are then considered by the concerned area research committees (as explained in 1.7 and 1.9).




3.1     Documents to be sent to CSIR: CSIR funds are placed at the disposal and control of the sponsoring institution which is entrusted with the accountability of grant. The quantum of financial assistance to each sanctioned scheme is mentioned in the original award letter and renewal sanction. Grants are released in one or two installments for each fiscal year. The grant of the first installment will be sent through RBI-EFT (electronic fund transfer), to the concerned authority of the institution on the receipt of EFT transaction request form (Form-K). It is stipulated that the scheme shall start from the commencement date mentioned in the letter or within 3 months from the date of issue of the letter. The contingent and staff grants are on pro-rata basis and will be admissible from the date of start of the scheme (3.2). The excess/unutilised amounts of grants will be adjusted in the subsequent year's claim bill. The contingent and staff grants are not carried forward to the next financial year. Following documents need to be provided to CSIR immediately after the receipt of sanction letter: (i) a certificate by the PI countersigned by the Head of the department/institution that no other aid-giving agency is funding the work proposed to be done under the scheme sanctioned by CSIR, and (ii) an agreement in the prescribed Form-A on non-judicial stamp paper of Rs 10/- (each page duly signed by PI) and (iii) date of commencement (iv) RBI-EFT form (Form-K).


3.2     Date of start: A scheme is considered to have commenced as soon as some expenditure has been incurred out of the grant/date of joining of fellow.


3.3     Purchase of equipment: For the release of equipment grant the proforma invoice of the supplier, with whom the order has been placed is to be furnished by PI along with the claim bill to CSIR through the Registrar/Principal/Director of the Institute upon completion of purchase formalities, in any case within 3 months from the date of receipt of the equipment grant.


3.4     Tenure: The tenure of a scheme is 3 years or less as asked for by the investigator. Extension beyond 3 years may be considered in a few deserving cases depending on the progress and need of the project; extension is granted rarely. The period of extension will be limited to a maximum of two years. The PI may make a request for extension in time, preferably in his renewal application for third year, giving detailed justification and period for which extension is required. A detailed report of scientific achievements under the scheme since its inception must invariably be sent alongwith the request for extension. The PI should also state clearly that a second extension is not contemplated at all.


3.5     Appointment of JRF/SRF/RA : The approved research schemes of CSIR have provision for manpower to assist the investigator(s) in the research programmes. The positions provided are JRF, SRF and/or RA. The qualifications and age requirements for JRF/SRF/RA appointments are given in paras 3.9 and 3.10, respectively.


3.5.1   JRFs: Competitive written test is conducted jointly by CSIR and UGC at national level (National Eligibility Test, NET), to qualify young men and women for appointment as JRFs. Available NET qualified candidates under i) JRF and ii) Lecturership (NET) categories can be appointed directly in the schemes of CSIR. Persons who have qualified in the GATE test can also be selected for appointment as JRFs. Both NET and/or GATE candidate should be interviewed to determine their suitability. Selection is to be done as per the procedure at 3.5.2 (iii) Non-NET or non-GATE qualified candidates cannot be appointed as JRFs.


3.5.2   SRFs


(i)       CSIR directly selects a certain number of persons for SRFs on the basis of academic record, published work and interview by discipline-wise high-level expert committees. Persons among these awardees, who are otherwise eligible, can be appointed as SRFs in CSIR schemes.


(ii)      The NET/GATE qualified candidates having a minimum of 2 years of research experience after MSc or equivalent degree can be selected and appointed on the basis of their possessing two years training in methods of research and aptitude for research. The details of the selected candidates accompanied by NET/GATE qualification certificates and recommendations of the interview boards constituted for the purpose of recruiting SRF(s) must be sent to CSIR. The appointments will be then formally approved by CSIR. National advertisement may not be necessary here.


(iii)     SRFs can also be selected by national advertisement or through wide circulation of the advertisement material from among the non-NET/GATE qualified MSc /equivalent degree candidates possessing two years training in methods of research and aptitude for research assessed from published project work or candidates possessing ME/MBBS or equivalent qualifications. The eligible candidates will be interviewed by a Board consisting of the PI, Head of the Department and an external member from outside the university/institution who is an expert in the relevant field and is not below the rank of Professor/Associate Professor. Where PI is the Head of the Department, the Dean of the university/institution may be associated with the Board. The recommendations of the Board on each applicant, alongwith all the candidates' applications are to be sent to CSIR for the approval and formalization of selection.


3.5.3   RAs


(i)   Persons among those directly selected by CSIR for award of RA-ship can be appointed as RAs in schemes.

(ii)  The procedure given in 3.5.2 can be used for appointing RAs. However, CSIR is to be informed about the outcome of selection, so that the same can be formalized.


 3.6     When JRF/SRF/RA is selected by modes 3.5.2 and 3.5.3, the biodata of the candidates should be obtained in form-G. The following documents are to be sent CSIR-HRDG for the approval of staff. (i) Copy of advertisement. (ii) Copy of minutes of the selection committee (iii) Form-G duly filled in by the candidate and signed and sealed by PI and the head of the institution. (iv) Copy of candidates’ educational testimonials from class 10th onwards duly certified (v) Proof of date of birth (vi) Proof of experience(if any) (vii) Copy of caste certificate or handicapped certificate as the case may be.


3.7     PI may appoint JRF/SRF/RA in place of sanctioned position under intimation to CSIR indicating reasons thereof.


3.8      The tenure of the fellow(s)/associate(s) appointed in a scheme, excepting that of JRF-NET (CSIR), is co-terminus with the scheme. In other words, the tenure of the Fellow/Associate shall cease from the date the scheme terminates, irrespective of the period of fellowship/associateship held by him/her in that scheme. The total tenure of a fellow as JRF+SRF can be 5 years only. The normal tenure of RA will be 3 years. However, when an RA is appointed before completion of a total tenure of 3 years, he/she  may be allowed to continue till the tenure of the scheme. However specific approval of CSIR(HRDG) may be obtained in such cases.


3.9     The educational qualifications prescribed for the award of research fellowship/associateship are as under:-




The minimum qualifications are BS 4 years programme/BPharm/MBBS/Integrated BS-MS/MSc/BE/BTech or equivalent degree, with 55% marks and passing of NET/GATE test. The selection for award of JRF is made on the basis of a competitive written test organised jointly by CSIR and UGC at National Level. Twice a year in the following areas 1) Chemical Sciences, 2) Earth, Atmosphere, Ocean and Planetary Sciences, 3) Life Sciences, 4) Mathematical Sciences 5) Physical Sciences and 6) Engineering Sciences. There is a single MCQ (Multiple Choice Questions) paper based on test comprising of three parts A) is common to all subjects comprising questions of general science and research aptitude. Part B) contains subject related conventional MCQ and Part C) contains higher value questions that may test the candidates knowledge of the scientific concepts and/or application of the scientific concepts.

Online applications for JRF-NET are invited twice a year on all India basis through press advertisement. The information with respect to the inviting applications is also available on HRDG website(www.csirhrdg.res.in)





The minimum qualifications (Under Research Scheme only) are:

(i) MSc,BE, BTech, BVSc, BPharm, or equivalent degree, and at least two years of post-MSc, BE, BTech, BVSc, BPharm, research experience, as evidenced from published papers in standard refereed journals; (ii) ME,MTech or equivalent degree in Engineering/Technology; (iii) MBBS or BDS, with 1 year internship/MVSc/ MPharm or equivalent.




The minimum qualifications are : Doctorate (PhD/MD/MS/MDS) or equivalent degree OR having 3 years of research, teaching and design and development experience after MVSc/MPharm/ME/MTech.




Those who have submitted PhD thesis can also be selected for RAship provisionally as SRF (extended), for one year only pending award of PhD degree, through interview mode as at 3.5.2 (iii). They have to get regularized as RA after award of PhD degrees but within one year.


3.10    The upper age limit for JRF, SRF, SRF(extended) and RA shall be 28, 32, 33 and 35 years respectively as on the day on which the application is made. A small relaxation in age limit may be considered, in the case of applicants who are suitably qualified and experienced, on the recommendations of the selection committee. The upper age limit is relaxable upto 5 years in the case of candidates belonging to scheduled castes/tribes/OBC, women and physically handicapped candidates.


3.11    Stipend: The stipend payable to JRF, SRF & RA working in the research schemes is as



Position                           1st & 2nd year       3rd & subsequent year


(1)      JRF                                     Rs.12000/-                Rs.14000/-

(2)      SRF in
       a) Scientific discipline           Rs.14000/-                Rs.14000/-
          other than medical
          and engineering
       b) Medical and                  Rs.14000/-                Rs.15000/-         

         Engineering fields

(3)      SRF(EXTENDED): On Submission of PhD thesis Rs 20,000/- pm (for one year only):


(4)      RA :The consolidated emoluments will be under the following 3 slabs depending on qualification and experience:


(a) Rs.36,000/-; (b) Rs.38,000/-; (c) Rs.40,000/-


3.12.1  Assessment for continuance: Progress of JRF and SRF working in a research scheme will be assessed at the end of two years by a Committee consisting of the PI, the Head of the Department (where the PI himself happens to be the Head of Department, the second member of the Committee will be the Dean or Professor/Associate Professor/Reader of the Department) and an external member from outside the university/institution who is an expert in the relevant field and is not below the rank of Professor/Associate Professor. The stipend of JRF will be increased Rs 12000/- pm to Rs 14000/-pm and of SRF (Medical and Engineering discipline) from Rs 14000/- pm to Rs 15000/- pm, for the remaining tenure of the scheme, provided the research progress has been found satisfactory by the Committee. On upgradation, the designation of JRF will be changed to SRF.


3.12.2  House rent allowance (HRA) and Medical allowance (MA): In addition to stipend, the fellow/associate will be entitled to: (i) HRA, as per rules of the Host Institution, provided he/she has not been given hostel accommodation (stipend paid/payable will be treated as pay for the purpose of HRA), (ii) MA, as admissible as per the rules of the Host Institution to its employees (this will be limited to the fellow only and not for family members/dependents).


3.13    Leave :A Fellow/Associate may avail of 45 days leave with stipend for each completed year of his tenure or on pro-rata basis for any fraction of a year. The leave due can be carried over to the next year. However, not more than 90 days leave can be accumulated at any time during the tenure of fellowship/associateship and not more than 30 days can be availed of at the end, i.e. prior to the completion of the tenure.


3.14    The PI may grant leave to a Fellow/Associate with the concurrence of the Head of the Department/Institution, if the leave with stipend is due, as mentioned in the para 3.13. If leave with stipend is not due, such cases will be decided by CSIR only, and the Fellow/Associate should not be allowed to proceed on leave without prior approval of the Council.


3.15    (i) For women Fellows/Associates with less than 2 surviving children, full stipend plus usual HRA per month may be paid during the period of absence upto 180 days on grounds of maternity. Leave may be sanctioned by the PI under intimation to CSIR. The Fellowship/ Associateship amount for such leave period will be payable after the Fellow/Associate resumes duty and submits a medical certificate in support of actual confinement.


(ii) Male fellows/Associates of CSIR with less than 2 surviving children are entitled for 15 days paternity leave during confinement of his wife on submission of relevant documentary proof.


3.16    The following are the general rules governing the fellowship/associateship :


(i) Only Indian citizens are eligible for research fellowship/associateship.


(ii) The award of fellowship/associateship does not imply any assurance or guarantee for subsequent employment by CSIR or at the Institution where he/she is working.


(iii) If a Fellow/Associate is reported to have been lacking in his or her research assignment, the fellowship/associateship is liable to be terminated by CSIR.




4.1     The amount of contingent grant in schemes may vary depending upon the subject and the problem of research. The contingent grant may be utilised for special consumables or other materials essentially required for research, tours undertaken as an essential part of research work, purchase of books etc. not available in the Institution, and also for hiring part time technical assistance.


4.2     Equipment grant is provided for purchase or fabrication of a particular equipment essential for the project but is not available in the concerned Department/Institution. Heavy budget for equipment is normally not encouraged by CSIR. Equipment procured through CSIR grant should bear a label "CSIR Funded".


4.3     The guidelines for the utilization of contingency grant are given in Annexure-I. The accounts are to be maintained in a prescribed manner as indicated in Annexure-III.





5.1     Research committees of CSIR will monitor the progress of schemes to ensure that the funds are effectively utilised for maximum results. For this purpose investigators of research schemes are required to submit to CSIR every year comprehensive reports indicating the progress as on 31st of August. While the initial report of the first year's progress of work is expected to be brief, subsequent reports should be sufficiently detailed so as to enable the research committee to review the progress of work vis-a-vis the progress of work stipulated for the period. The progress report alongwith "Renewal Application" in the prescribed proformae (Form-E) and list of equipment purchased from CSIR grant, if any, as indicated in clause 8.0(viii) should be sent in time so as to reach CSIR on or before 1st of October each year. The schemes are renewed on a year-to-year basis till the completion of their tenure, subject to the recommendation of the concerned research committee to that effect, based on the evaluation of the progress report.



5.2     The scheme will not be renewed for the next financial year unless the progress report/renewal application is received in CSIR by 1st October for consideration by the committee; delay may lead to termination of the scheme.


5.3     Progress in a Scheme is also monitored through presentation in Project Monitoring Session(s) arranged by CSIR. Participation of PI/Co-PI in Session as and when organised is mandatory for the continuance of Scheme. The contingency grant should be utilized to meet the expenditure on TA/DA incurred for participation in the Session.




6.1     The PI is required to submit FTR for the entire duration, in the prescribed proforma (Form-F) within three months from the date of termination of the scheme. The report must be detailed and should include information about (a) the original objective(s) of the scheme, (b) how far these objective(s) have been achieved, and (c) how the results have benefited the country's technological development or enriched the existing knowledge on the subject. The actual research achievements made under the scheme may be summarised in about 200 words and mentioned in the FTR to facilitate publication of the same by CSIR. Failure to submit the FTR on termination of the scheme will disqualify the investigator from seeking further assistance from CSIR . Copies of manuscripts, preprints and reprints of papers arising from the work completed under the scheme should be attached to the FTR.


6.2     Further information, such as acceptance of paper(s) for publication, award of PhD degree(s) to research fellow(s) working under the scheme, etc. not available at the time of submission of FTR should be sent to CSIR later, as soon as it becomes available.



6.3     FTR should not be sketchy. It should be according to instructions given in 6.1. A serious view will be taken for non-receipt or delayed receipt of FTR. The names of defaulting PIs will be circulated to all the fund giving agencies and this may lead to the concerned investigators not getting any new scheme in future.





7.1     Investigators are encouraged to seek legal/patent protection to the results of research. CSIR will render advice on the patentability or otherwise of research results. If the results of research are to be legally protected, the results should not be published without action first being taken to secure legal protection for the said results. Reference must be made to CSIR in such an eventuality. The cost of filing patent/IPR etc. shall be borne by CSIR.


7.2     Investigators are encouraged to publish the results of research. While doing so acknowledgement to the effect that financial assistance was received from CSIR should be made in the research paper(s) published. CSIR should be acknowledged in similar type of other published work/press reports.


7.3     While PI is recognized as inventor, the title to the patent, or other legal protection accorded to the results of research, shall vest in CSIR. University/institute/R&D unit and CSIR should have a fifty-fifty share of patent/IPR utilization.





CSIR sends the first instalment of the grant on receipt of EFT details (Form-K) after sending the sanction letter.. The investigator while claiming second/subsequent instalment of grant should certify that the expenditure claimed under different heads has actually been incurred and utilised properly during the period for which the payment was claimed and further that the grant has been exclusively utilised for the purpose for which it was sanctioned. This utilization certificate (Form-L) should be submitted by the investigator to the Executive Authority of the University/Institution who maintains the Accounts of CSIR Grants in the following manner:


(i) The statement of accounts and utilization certificate should be certified by the Accounts Officer and countersigned by the Finance Officer, Registrar / Administrator of the University / Institute and submitted to CSIR as indicated in Annexure-II.


(ii) An audited statement of accounts and utilisation certificate duly certified by the statutory audit authority of the Institution should also be sent on completion of the research scheme.


(iii) Any unspent balance from earlier payment lying with the Institution at any time due to termination/resignation of the Fellow, etc. should be adjusted before claiming the subsequent grants or else refunded to CSIR immediately by means of demand draft in favour of The Deputy Secretary, Extramural Research, CSIR Complex, CSIR, New Delhi.


(iv) University/Institution receiving grants from CSIR will have to maintain separate accounts for each research scheme on ledger type system (Annexure-III).


(v) All equipment, books, etc. purchased out of the grant will have to be entered into the Stock Register maintained by the University/Institution and also in a separate Register maintained by the Investigator and certified by the Head of the Department.



(vi) The University/Institution will be responsible for the safe custody of the equipment purchased out of the grant.


(vii) Items of equipment should be purchased on competitive tender basis.


(viii) A list of equipment purchased may be appended with the renewal application. The name, description of the equipment, cost in rupees, date of purchase, and the name of the supplier, may be given in the list. The main purpose/function of the equipment may also be mentioned against each item. Equipment should be purchased within 3 months from the date of receipt of the first sanction letter. Otherwise the equipment grant shall stand withdrawn.


(ix) The Stock Register should be checked by the Auditor of the Host Institution.


(x) After the termination of a scheme, the Institution may retain the equipment, costing upto Rs 3 lakhs purchased for the purpose of the scheme. A label with the legend "CSIR FUNDED" shall be stuck prominently on the equipment. As regards any single equipment costing more than Rs 3 lakh, CSIR reserves the right for its retention after the conclusion of the scheme. In case the Institution is interested in retaining the equipment, DG, CSIR may be approached for approval for retention of the equipment. However, all other equipment, books, etc. purchased out of the grant would normally become the property of the University/Institution on the condition that the Investigator/Fellows/Associates shall enjoy free and unfettered use of these until the completion of the scheme.





9.1     5% of the yearly budget of the Research Scheme to be paid at the end of the financial year.


9.2     The payment of the above overhead charges will be subject to the receipt of accounts/expenditure statement from the University Authorities/Accounts Officer & timely submission of the following statement/document to CSIR.


(i) Consolidated utilization certificate in respect of the financial year in question.


(ii) Abstract of receipts and payments account relating to CSIR grants for the year, alongwith the statement of accounts of fellowships and schemes separately. Audited statement by statutory auditors or Government auditors, as the case may be, can be sent later on.


(iii) Statement of Accounts of CSIR grants headwise & yearwise as indicated in . Audited statement by statutory auditors or government auditors may be sent later on.


(iv) Abstract of claim for overhead expenses.


9.3     The overhead expenditure should be claimed separately from HRDG at the end of the financial year, calculated on the basis of actual expenditure for that year.


9.4     The timely completion of administrative and financial tasks described in 9.2 is essential for continuance of grants to the beneficiary organisations. CSIR may withhold release of grants to the University /Institution which has not completed the stipulated tasks and furnished the required statements/documents for 2 years.





 The following are the obligations of the PI of a research scheme:


(i)              The sanctioned research scheme must commence within 3 months from the date of receipt of the sanction letter, unless otherwise authorised by CSIR, failing which the scheme will be treated as withdrawn.


(ii)            Submission of renewal application/progress report (in Forms-E) to CSIR by 1st of October each year, indicating the progress of research work upto 31st of August.


(iii)           It is mandatory for the PI/Co-PI to come to the Project Monitoring Session, when invited to present work done on the scheme, and not the research scholar.


(iv)           Acknowledgement of the support given by CSIR in all the publications arising from the work done under the scheme. CSIR should be acknowledged in similar type of other published work/press reports etc.


(v)             Submission of the final technical report (in Form-F) within 3 months of completion of the scheme, describing original objective(s), how far these objective(s) have been achieved and how the results have benefitted the technological development or enriched the existing knowledge on the subject and enclosing manuscripts, preprints and reprints of the papers arising from the scheme.


(vi)           Claiming of any dues immediately. Submission of the audit utilisation certificate and audited statement of accounts for the grants paid by the CSIR and to arrange refund of unspent amount from the grant to CSIR immediately on termination of the scheme. Claim bills in any case will not be entertained 2 years after the completion of scheme.


(vii)          Sending of one reprint of each research paper(s) published as a result of the work done under the CSIR grant to EMR Division as and when published.


(viii)        In the event of a PI proceeding abroad on sabbatical leave for a period exceeding two months or takes up an assignment within the country involving his absence from his normal place of duty for two months at a stretch, he/she may name a co-PI to supervise the implementation of the scheme and such a name has to be approved in advance by CSIR. If the PI goes abroad for a fairly long period CSIR shall have the right to terminate the scheme or abridge the tenure, as the case may be. In any event a PI shall give prior notice to CSIR of his intention to stay away from the scheme.



Note:  These terms and conditions supersede all previous instructions issued in regard to research schemes and JRF/SRF/RA. In all matters decision taken by CSIR will be final.