Symposia Grant Scheme Brochure
INFORMATION AND INSTRUCTIONS
1. ABOUT THE SCHEME
Under the Scheme, financial assistance is provided to Universities, Academic institutions, Colleges, Government Departments, registered societies to organise scientific events such as Symposia/ Seminars/ Conferences/ Workshops or any other similar scientific activity that provides platform/forum to professionals, scientists, research and educational institutions to share knowledge and experience in various fields of Science and Technology.
The Scheme provides partial support towards expenses related to organising Scientific events such as Travel support, Registration Fee Waiver, Promotion (web site, brochures, proceedings), Secretarial assistance, Local hospitality, Venue charges. Capital expenses of any nature such as purchase of laptop, computer, printer, etc. and fees / honoraria to speakers are not covered under the scheme.
2. ELIGIBILITY
- Faculty or scientists working in Government of India recognized institutions in the area of scientific education or research (recognition should be by statutory bodies for scientific or technical fields such as UGC, DSIR, MCI or AICTE, etc.).
- Any Registered All India Society/Association/Voluntary/Professional organisation/Trust with proven credentials and experience and registered under Societies Registration/Other relevant Act having a minimum 3 years of audited accounts.
- Government Department/Undertaking.
- No application will be considered if there are reports or Utilization Certificates pending for prior grants given to the Grantee organization or if it is blacklisted by any Government agency.
- The organizers should have in house expertise in the subject field of the event proposed.
3. DOCUMENTS TO BE SUBMITTED (Pre-sanction stage)
Application form must reach TGSM Unit of CSIR-HRDG at least 2 months in advance but not more than 4 months in advance. Late / Incomplete application form may not be considered. The following documents will be required to be submitted:
i) Summary Sheet (Form-CSIR/SYM/19/SUM)(PDF | WORD) and Main Application form (Form-CSIR/SYM/19/MAIN)(PDF | WORD), placed at Annexure 1 and 2 respectively, complete in all respects to be signed and sealed by the duly authorised signatories and forwarded through proper channel.
ii) In case of International Conference, copies of the approval from Administrative Ministry and statutory clearances applicable, if any.
iii) Copy of Brochure/Announcement of the Scientific event,
iv) A copy of letter regarding commitment from any other national or international agency, for any financial assistance, if any.
v) Approval/ Forwarding letter from the Head of the Organisation/ Department for holding the Event. In case the event is jointly organised by 2 or more organisations, approvals/ consent from both entities would need to be submitted. In such case, both organisations will be responsible for furnishing UC/ Audited statement of Expenditure. Copy of the audited Utilisation Certificate of the last grant received from CSIR, if any, may be furnished. In case they fail to submit the required documents, they would forfeit the sanctioned amount and will be barred from applying for financial assistance in future.
4. DECLARATION OF RESULTS AND ISSUE OF SANCTION LETTER
CSIR-HRDG shall notify results on its website www.csirhrdg.res.in/results.htm and also send the sanction letter to selected candidates at the communication address specified by the candidate in the application form. CSIR HRDG shall not be responsible for delay / loss of the sanction letter. In the event, the candidate does not receive sanction letter within 10 days of declaration of results, s/he may write to tgsm[at]csirhrdg[dot]res[dot]in requesting for a copy of sanction letter. A copy of the sanction letter will be sent to the email ID specified by the candidate in his/her application form. No interim correspondence will be entertained and canvassing in any form would lead to disqualification of the applicant.
5. DOCUMENTS SUBMISSION- FOR REIMBURSEMENT (POST COMPLETION OF EVENT)
The amount sanctioned by CSIR, subject to actual, will be reimbursed to the institute’s account, post submission of the following documents in DUPLICATE (Original plus one photocopy)
i) Grant-in-Aid Bill (Form-CSIR/SYM/19/GA)(PDF| WORD) placed at Annexure 3.
ii) Audited statement of Expenditure (Form- CSIR/SYM/19/SE)(PDF |WORD) placed at Annexure 4.
iii) Soft copy of the Proceedings.
iv) NEFT form (Duly verified Bank details of your organisation (Name as per bank records. bank name, branch name and address, account no, nature of account, IFSC code and MICR Code) may please be attached) (Form-CSIR/SYM/19/NEFT)(PDF|WORD) placed at Annexure 5.
6. Submission of Claims
Claim Forms should be submitted with complete documents within 4 months (120 days) from the completion of the event. Any claim received beyond 4 months will be entertained only in exceptional cases subject to submission of reasons for delay, duly forwarded through Head of the Organisation. In no case, the claim will be entertained after 6 months.
7. Intimation of Reimbursement
Grant will be for sanctioned and reimbursed on the basis of information given in Col 13 of the application form. Reimbursement would be done at the earliest subject to availability of funds. Upon successful transfer of fund to institute’s account, the organiser will be informed details of UTR / Transaction ID by email. No interim correspondence will be entertained.
8. Communication Details
All communication may be addressed to: In-charge, Symposia and Travel Grant Unit, CSIR Human Resource Development Group, Room 302, CSIR Complex, (Opposite Institute of Hotel Management),Library Avenue, Pusa, New Delhi–110012, India Email: tgsm[at]csirhrdg[dot]res[dot]in Phone: 011-25841037.
