CSIR Partial Financial Assistance scheme
INFORMATION AND INSTRUCTIONS
1. ABOUT THE SCHEME
The Scheme is aimed at providing Partial Financial Assistance (PFA) to Indian regular employees (Non-CSIR) for participation in International Scientific Events such as Conference, Seminar, Symposium, Workshop, etc. abroad. The scheme provides partial reimbursement upto 50% of actual airfare or Rs 30,000/- whichever is less, in economy/excursion class by Air India booked through Air India / government approved agents from the airport (nearest to the place of work in India) to the venue of the Event and back.
i) Applicant should be regular Non-CSIR employee (Faculty, Research Scientist, etc.) engaged in research and development activities at recognized Research/Academic/Educational Institution/organization. Scientist below the age of 50 years would be accorded preference.
ii) Minimum educational qualification is Post Graduation in Science or Bachelor degree in Engineering/ Technology / Medicine or equivalent qualification from a recognized University/ institution.
iii) Applicant should not have availed financial assistance for travel support from CSIR in the last 3 years.
iv) Applicants should have published papers in refereed journals in the last 5 years.
v) Applicant should have an accepted paper for presentation as a single or lead author or has received invitation to chair a session or as a Keynote Speaker at the event.
vi) Application form must reach CSIR-HRDG at least 2 months in advance but not more than 4 months in advance. Incomplete / Late application form may not be considered.
vii) Application must be signed by the candidate and by duly authorized signatories at the academic institution where the applicant is working. No application would be entertained without signature of the authorized signatories in the column provided.
viii) The candidate is expected to attend the entire conference / event.
In case the grant is sanctioned, the journey should be strictly performed by the shortest route in excursion/economy class by Air India. Tickets should be purchased directly from the booking counters/Website of Air India Airlines or through government of India approved travel agents namely viz. M/s Balmer Lawrie & Company, M/s Ashok Travels & Tours and IRCTC as warranted under Govt. of India orders in this subject. In case Air India does not operate a particular sector or tickets are not available for the date of journey, journey for that sector can be performed by Code share / partner airlines of Air India and a certificate from issuing agency reg non-availability of ticket by Air India / Air India does not operate that sector must be furnished. Please note that no deviation / exception will be permissible in this regard. GoI guidelines on Official air travel are available on https://doe.gov.in/sites/default/files/Guidlines_Air_Travel_19.07.2017.pdf
3. DOCUMENTS TO BE SUBMITTED (PRE-SANCTION STAGE)
i) Summary Sheet (Form-CSIR/PFA/19/SUM)(PDF|WORD) and Application form (Form-CSIR/PFA/19/MAIN)(PDF|WORD), placed at Annexure 1 and 2 respectively, complete in all respects, duly forwarded through proper channel,
ii) Letter of Acceptance / invitation from organizers,
iii) NOC / Permission from Institute (Place of work) for duration of stay abroad,
iv) Copy of Brochure/Announcement of the conference/Seminar/Symposia/Workshop.
v) Abstract of the paper accepted for presentation, with details & affiliations of all co-authors, if any,
vi) In case the applicant is not the lead author, a certificate from the lead author indicating the circumstances of deputing the applicant to present the paper,
vii) Memo / estimate of air fare by Economy/ Excursion class by the shortest route from Air-India / Govt approved travel agents.
viii) A copy of letter regarding commitment from any other national or international agency for any financial assistance, full or partial for travel, registration, per diem etc, if any, and
ix) Certificate from the applicant that he/she has not availed travel support CSIR in the last 3 years.
4. DECLARATION OF RESULTS AND ISSUE OF SANCTION LETTER
CSIR shall notify the result on its website (http://www.csirhrdg.res.in/results.htm) and also send the sanction letter to the selected candidates at the Communication address specified in the application form. CSIR HRDG shall not be responsible for delay / loss of the sanction letter. In the event, the candidate does not receive sanction letter within 10 days of declaration of results, s/he may write to tgsm[at]csirhrdg[dot]res[dot]in requesting for a copy of sanction letter. A copy of the sanction letter will be sent to the email ID specified by the candidate in his/her application form. No interim correspondence will be entertained and canvassing in any form would lead to disqualification of the applicant.
5. DOCUMENTS TO BE SUBMITTED FOR REIMBURSEMENT (POST COMPLETION OF EVENT)
The sanctioned amount, subject to actual as per rules, will be reimbursed to institute’s account post completion of event, subject to submission of following documents (ALL THE DOCUMENTS ( i to vi) TO BE SUBMITTED IN DUPLICATE – ORIGINAL plus one photocopy, all pages duly self-attested by the candidate)
i) Claim Bill (Form-CSIR/PFA/19/GA)(PDF|WORD) placed at Annexure 3.
ii) Tour report (Form-CSIR/PFA/19/TR)(PDF|WORD) placed at Annexure 4.
iii) Ticket / e-ticket with boarding passes. Please note that the claim bill will be admitted for reimbursement only if air ticket is booked through Air-India/ government approved travel agents as mentioned in INFORMATION AND INSTRUCTIONS.
iv) A Certificate of participation at the scientific event from the organizers.
v) Copy of sanction / approval letter related to travel support received for the trip from other organization, if any.
vi) NEFT form (duly verified and attested) giving bank details of your organization - Name as per bank records, bank name, branch name and address, account no, nature of account, IFSC code and MICR Code. (Form-CSIR/PFA/19/NEFT)(PDF|WORD) placed at Annexure 5).
6. Submission of Claims
Travels claims should be submitted with complete documents within 2 months (60 days) from the completion of the event for which travel is undertaken. Any claim received beyond 2 months will be entertained only in exceptional cases subject to submission of reasons for delay, duly forwarded through Head of the Organisation. In no case, the claim will be entertained after 4 months.
7. Intimation of Reimbursement
Reimbursement would be done at the earliest subject to availability of funds. The candidate will be informed by email details of UTR / Transaction ID, on successful transfer of fund to institute’s account.
8. Communication Details
All communication may be addressed to: In-charge, Symposia and Travel Grant Unit, CSIR Human Resource Development Group, Room 302, CSIR Complex, (Opposite Institute of Hotel Management), Library Avenue, Pusa, New Delhi – 110012, India Email: tgsm[at]csirhrdg[dot]res[dot]in Phone: 011-25841037